AV rental management, connected

Built for the people
behind the event.

Great events take more than great gear. Bring your projects, equipment, crew and finances together — from the first quote to the final payment.

Explore the platform
Built from real rental experience ·Designed around your workflow
Workspace   /   ProjectsINTERACTIVE PREVIEW
Every project, in one clear view.   Illustrative interface and sample data.Try the modules in the sidebar ↑
Quotes & invoices Equipment tracking Crew scheduling Purchase orders Finance & reporting
One platform. The whole picture.

All the moving parts.
Finally, together.

Give every part of your rental business a place — with the project at the centre of it all.

Win the job.
Keep the details.

Create clear quotes with equipment groups, rental factors and discounts. Follow through with invoices and payment tracking.

QUOTATIONQ-2048 · Illustrative example
Annual awards evening
Audio, lighting & production support
Sound system packageAED 4,000
Lighting packageAED 3,500
SubtotalAED 7,500

The right gear.
In the right place.

Organise equipment, packages and accessories. Check availability as you plan, with shortages clearly flagged.

PROJECT EQUIPMENTSAMPLE VIEW
Main speakerAudio / Speakers · 4 required
Available
LED wash lightLighting · 12 required
Available
Wireless microphoneAudio / Microphones · 6 required
2 short

People. Places.
Perfect timing.

Plan crew, transport and schedules alongside each project.

Audio
Setup → show
Lights
Show crew

Purchasing,
under control.

Create purchase orders and organise your supplier bills.

Purchase orderSupplier & item details

See beyond
the event.

Track income, expenses and usage with project finance and reports.

From first enquiry to final return

A workflow that follows
the way you work.

Commercial details and operational plans stay connected through every stage of the job.

Made for your
kind of event.
Corporate eventsWeddingsLive eventsSocial eventsDry hire
GearTrack original flightcase logoFrom the warehouse to the show.
Built from experience

We know what happens
behind the scenes.

GearTrack began with the everyday challenges of running an AV rental business: preparing quotes, tracking equipment, scheduling crew and keeping finances in order.

Built from hands-on experience, GearTrack brings that work into one practical workspace — helping rental and production teams stay organised from the first enquiry to the final invoice.

GT
Built from real rental experienceEquipment. Crew. Business. Together.
Before we get started

A few good
questions.

Want to talk about your own workflow?

What can I manage in GearTrack?

Projects, equipment inventory, quotes, invoices, purchase orders, crew and transport, clients and suppliers, payments and project finances. GearTrack also includes packing slips, assets, tasks and usage reporting.

Is it suitable for my rental business?

GearTrack is built around AV rental operations, including corporate events, weddings, live events and dry hire. A demo is the best way to review your specific workflows and requirements.

Can I use it on my phone?

GearTrack includes compact mobile and desktop views. You can switch the layout to suit the device you are working on.

Can you help me move from another system?

Tell us which software you use and which records you need to bring over. Migration scope and data requirements can be reviewed during your demo.

How much does GearTrack cost?

GearTrack is $55 per month or $550 per year, in USD. The yearly option saves $110 compared with 12 monthly payments. View pricing.

Your next event starts here

Put your whole
operation in sync.

See how GearTrack can fit your business. Let’s walk through the workflow that matters to your team.

Or email the team directly

Let’s see it in action.

Tell us about your team. We’ll prepare an email enquiry for you to review and send to the GearTrack team.

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Illustrative project

Annual awards evening